Looking for a coffee vendor to fill a spot?
Most of this site is built for people booking a coffee cart for their own event. This page is for the other side of it: market managers, festival organizers, property managers, and office coordinators who need a coffee vendor to fill a spot, often on a recurring basis.
Tell us your city and what you are running, and we will pass it to the mobile coffee carts serving that area. There is no cost to you and no obligation on either side.
Tell us what you needWhat organizers use this for
Farmers markets and street fairs
A coffee cart is usually the first stop for market shoppers and one of the easiest vendor spots to fill. Most carts will work a vendor fee or revenue share rather than charging you a booking fee.
Office buildings and coworking spaces
A standing weekly or monthly morning slot is a straightforward perk for tenants and a reliable date for the vendor. Works as either a paid amenity or a pay-your-own setup.
Apartment and residential communities
Resident appreciation mornings, leasing events, and monthly community days. Carts handle these well because setup is quick and the footprint is small.
Festivals, race days, and school events
Single-date spots with high foot traffic. Give vendors your attendance estimate and power situation early, since those two answers decide whether they can staff it.
What to include when you reach out
Vendors can usually give you a yes or no the same day if you lead with these. Leaving them out is the most common reason a request sits unanswered.
- Dates. One-off, or a standing weekly or monthly slot.
- Expected attendance. Even a rough range tells a vendor whether one barista covers it.
- Power. Is there a hookup on site, or do they need to bring a generator.
- Who pays. Are you covering the drinks, or are attendees buying their own.
- Space and access. How much room, and can a trailer get in and park.
Common questions
How do I find a coffee vendor for my farmers market?
Search your city on FindCoffeeCarts to see the mobile coffee carts serving that area, then send one quote request describing your market. Dates, expected foot traffic, whether power is available on site, and your vendor fee structure are the details vendors need in order to say yes or no quickly. Most coffee carts actively want recurring market spots, since a standing weekly date is far more valuable to them than a one-off booking.
What should I tell a coffee vendor about my event?
The four things that decide it for them are the dates, the expected attendance, whether there is a power hookup or they need to bring a generator, and what you charge for a vendor spot. A cart that knows all four upfront can usually give you an answer the same day. Load-in times and the size of the space you can offer are worth adding too, since a trailer needs considerably more room than a cart.
Do coffee carts do weekly or recurring service?
Many do, and most prefer it. Recurring work at an office building, apartment community, gym, or weekly market gives a cart predictable revenue between event bookings. Terms vary widely: some vendors charge the organizer a flat fee to be there, others operate on a vendor fee or revenue share and sell directly to attendees. It is worth asking which model a vendor prefers when you first reach out.
How much does it cost to have a coffee cart at a recurring event?
It depends entirely on who is paying for the drinks. If you want coffee free for attendees, expect similar pricing to a standard event booking, roughly $500 to $1,500 for a two-hour window depending on the market and guest numbers. If attendees pay for their own drinks, many vendors will attend for a modest vendor fee or even free, since they are making their money at the window. That second model is how most farmers markets and festivals work.
What does a coffee cart need on site?
Most carts need a level space of roughly 6ft by 6ft and one dedicated 15 amp circuit. A trailer needs considerably more space plus towing access and room to park. Vendors who regularly work outdoor markets usually carry a generator, but confirm it rather than assume, and check whether your venue has noise restrictions that would rule one out.
How far in advance should I book a vendor for a market or festival?
For a recurring weekly spot, reach out four to six weeks ahead so the vendor can build it into their schedule. For a one-off festival or a large event, three months is safer, particularly for weekend dates in spring and summer when carts book up for weddings.
Vendors available for markets and events
Gondolier Coffee is Minneapolis' premier mobile coffee cart and espresso bar catering company, serving weddings, corporate events, and celebrations across the Twin Cities. With over 1,600 five-star reviews and a client list that includes the Minnesota Twins, Target, Marriott, Apple, Blue Cross Blue Shield, and Delta Airlines, they bring professional baristas and handcrafted espresso drinks to events of 50 to 1,500 guests. Their mobile espresso bar sets up in just a 5x5 ft space with a standard outlet, indoors or outdoors, anywhere in the Twin Cities metro. Service areas include Minneapolis, Saint Paul, Bloomington, Brooklyn Park, Plymouth, Woodbury, Maple Grove, Blaine, Lakeville, Eagan, Burnsville, Eden Prairie, Coon Rapids, Apple Valley, Minnetonka, Edina, Saint Louis Park, Shakopee, and Maplewood. Menu includes classic espresso drinks, custom seasonal specialty beverages, and bottled lattes tailored to your event theme and guest preferences.
From $NaN
Since 2018, Caffè Aronne has been helping New York's leading companies, luxury brands, and discerning hosts create memorable experiences through exceptional coffee, food, and hospitality. What began as a neighborhood café has grown into one of NYC's most trusted catering partners, serving everyone from Fortune 500 companies and renowned fashion houses to intimate private celebrations. Our difference isn't just what's on the menu—it's our commitment to flawless execution. Every event is staffed by professional baristas and hospitality specialists who understand that great service leaves a lasting impression. Whether it's a mobile espresso bar for a corporate activation, breakfast catering for a board meeting, or coffee service for hundreds of guests, we bring the same attention to detail that has earned us the trust of some of New York's most respected organizations. With thousands of successful events, years of experience, and a reputation built on consistency, reliability, and quality, Caffè Aronne delivers more than catering—we create experiences your guests will remember long after the last cup is served. Trusted by leading brands. Crafted for every guest. Serving New York since 2018.
$1,200 - $1,900
Coselffee brings an interactive specialty coffee experience to corporate events, brand activations, conferences, product launches, weddings, and private events. We serve freshly made espresso drinks from our mobile coffee bar and print full-color logos, photos, monograms, names, and custom designs directly on cappuccinos and lattes. Our coffee is custom roasted for each event, and our menu includes espresso, cappuccino, latte, Americano, decaf, hot chocolate, and alternative milk options. Based in New York City and available for events throughout New York, New Jersey, Connecticut, Pennsylvania, Delaware, and surrounding areas.
$1,500 - $3,500 per event
Giddy Up Coffee is an Edmond-based mobile coffee and matcha cart service covering the Oklahoma City metro and beyond. Founded in 2024, they run commercial-grade espresso equipment with locally roasted Elemental Coffee beans and have served brands including the Oklahoma City Thunder, Lululemon, and Life.Church. Multiple cart styles handle weddings, conferences, retail activations, and corporate events from 20 to 500 guests, and branded cups, signage, and cart wraps are available.
Lyles Coffee Co provides mobile coffee catering across Greater New Orleans, the Northshore, and Baton Rouge, and travels throughout the Gulf South and nationwide for select events. They specialize in corporate events, expos, conferences, and branded brand experiences, and also take on recurring prepaid service for offices, apartment communities, and similar clients. Two-hour service starts around $950.
Two-hour service starts around $950
Corporate Events
Employee appreciation, conferences, brand activations
Pricing Guide
What vendors charge per guest, per hour, and per event
Tell us about your event
One form. We pass it to the coffee carts serving your area and they come back to you directly.
Get started